The Travel Request Process

  • The Requestor creates a Travel Request (TR) in TraveluXion.
  • The Requestor populates the TR with Departure location, Destination location, Return Dates, Time and Approximate Costs.
    • The costs are determined by:
      • AeTM “Look but not Book” feature
      • Request for Quote (RFQ) to Travel Agency
      • Pure estimation based on previous trip costs
    • The Requestor submits the Travel Request for Pre-booking Approval.
    • The Approver will make a decision based on accessing real-time budgetary information per G/L account.
    • The Requestor will receive an email notification advising him/her that the trip has been pre-approved for booking, or the request has been cancelled by the approver due to wasteful expenditure or declined by the approver with a reason.
    • Once approval notification is received, the Requestor may self- book the trip by accessing Amadeus AeTM’s Online Booking Tool seamlessly through the TraveluXion application, or they may ask for agent assistance by generating a Request for Booking (RFB) from the TraveluXion application and emailing the RFB to the agency, or a combination of both.