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Why duty of care is included in leading travel expense management software

Posted by on Aug 24, 2015 in Travel & Expense Management Consultancy | 0 comments

Duty of care is a moral and legal obligation for an employee to ensure the safety and well being of staff members whilst travelling and only the best travel expense management software packages include features to support this. In order for a company to protect the best interests of their employees when travelling, they must be up to date on absolutely everything that is required of a traveller visiting a certain area. This covers both health and legal travel requirements. It can be quite challenging for a business owner or management team to keep on top of duty of care policies and procedures in the corporate travel industry. Requirements can change without notice at any time and by making use of travel expense management software which prompts management and travel applicants to ensure certain requirements are met for travel and any warnings required are given, you can ensure your duty of care responsibilities are always taken care of. Leading travel expense management software packages will include duty of care as one of the many beneficial features. Ensure your duty of care responsibilities are met with travel expense management software from TraveluXion If you are looking for travel expense management software which offers a complete corporate travel solution including taking care of duty of care responsibilities, TraveluXion software is just what you need. Our software is easy to install and simple to use. In addition to duty of care, you can expect to benefit in the following ways from the programme: Cut back on redundant travel costs. Eliminate the potential for excessive and fraudulent travel expenses. Ensure all trips through the business are easily and accurately reconciled. At TraveluXion, we understand how challenging it can be to track and monitor business trips. Our software is designed to make the process easier. To learn more about our travel expense management software and how it can benefit your business, contact us via email or telephone...

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Top travel management companies are demanding leading procurement management software

Posted by on Aug 17, 2015 in Procurement Management Software | 0 comments

Travel management companies certainly have their work cut out for them and it comes as no real surprise that leading companies in the industry are insistent on using only the best procurement management software. If your travel management team or department is looking for ways to cut back on travel expenses and more effective ways of actually tracking the legitimacy of expenses, only the best travel expense management software will do. What does a procurement management software package really have to offer? Travel procurement software is not just another bookkeeping programme. Such software is designed to track a company trip from the very moment it is applied for. Employees wishing to travel will need to apply for authorisation from management via the system. The entire process is tracked and monitored to ensure the trip is viable for the company and that all expenses are reasonable. Once a trip is approved, employees will only be able to spend company funds on the expenses which have been approved by the system. Travel expense management software makes reconciling trip expenses and eliminating the potential for submitting fraudulent travel expense claims much simpler. In short, a travel manager, using such software, can process travel expenses with exceptional accuracy and fraudulent spending or excessive spending can be detected early on. Where to obtain procurement management software At TraveluXion, we offer the market a corporate travel solution with our procurement management software. Our software is quick and easy to install and set up and you will find it quite simple to use. All the features are self-explanatory, but the TraveluXion team is always available to provide after sales advice and guidance. To cut back on travel costs, reconcile travel expenses better and ensure all trips are in fact benefitting the business and not draining it of funds, invest in the TraveluXion procurement management software today. Contact us for more information and advice via email or...

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What industries benefit from purchasing and procurement software

Posted by on Aug 10, 2015 in Procurement Management Software | 0 comments

Any business operating in any industry where travel is required can benefit from making use of purchasing and procurement software. If your company currently doesn’t have a purchasing and procurement software package in place, it is at risk of potential fraud when it comes to travel expense claims. It can also suffer from poorly planned trips which cost the business more than they need to. If you would like to cut back on redundant costs and ensure beneficial travel continues for the growth and development of your business, procurement technology and software is the solution. What can procurement software do for your business? Here’s a quick look at the benefits: Such software will ensure you are kept up to date with all rules and regulations that are regularly changing within the corporate travel industry. Save time, money and resources. In fact, such software can save up to 60% on expense processing costs. Pre-approval of all trips will ensure all expenses are presented before the trip so that a fixed budget can be put in place. This eliminates the potential for over spending and all suggested expenses can be scrutinised. Management teams can keep track of employee trips and precisely what they are costing the company. This can go a long way towards deciding if such trips in the future are viable for the business or not. TraveluXion offers accurate and efficient purchasing and procurement software At TraveluXion, we present purchasing and procurement software to the market that is designed to save your business on travel expenses and ensure all claims for travel are legitimate. Such software can assist in cutting out unnecessary expenses and ensure business trips aren’t being used to abuse company funds. You will find the TraveluXion purchasing and procurement software easy to use, accurate and reliable. Certainly a great way for accounts and HR departments to keep track of travel expenses with greater ease. To learn more about TraveluXion procurement software, contact us at via email or telephone...

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Detect fraud quickly and easily with travel expense management software

Posted by on Aug 3, 2015 in Travel & Expense Management Consultancy, Travel Spend Management | 0 comments

In large busy companies it can be hard to keep track of travel expenses and if you don’t have travel expense management software in place, it can be even harder to know the difference between legitimate and fraudulent travel expense payments being made. Unfortunately, fraudsters who submit false travel expense claims often start off with small claims which grow bigger with time and often accounts departments cannot detect such fraud until thousands of Rand have been paid out. There are various ways fraudulent travel expenses can be paid out to the benefit of unscrupulous employees including: Duplicate submission of claims which can be done by colluding with a supplier or other employees. Fictitious claims for transactions which never really occurred, or were reversed after the paperwork had already been handed over to the employee. Cash advances which are then tied up to fraudulent transaction slips. How can you prevent such fraudulent travel expense claims against your company and protect its profits? The following tips are advised: Implement travel expense management software which will continuously control and monitor all expenses tied to a trip. Set in place strict company travel and entertainment expense policies for employees to agree to and adhere to. Hold your management teams accountable for all travel expenses accrued for trips approved for any employees. All expenses and accounts must be reviewed by management – this can be a strong fraud deterrent. TraveluXion offers a corporate travel solution which eliminates the potential for fraud At TraveluXion, we present marketing with travel expense management software that is designed to quickly and effectively detect fraudulent travel expense claims. Our software is easy to install and set up and just as easy to use. The processes involved ensures each employee requests authorisation to go on a trip and every aspect of the trip and what it will cost the company is scrutinised with ease. To learn more about TraveluXion travel expense management software, contact us at via email or telephone...

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Corporate travel solutions: Your guide to legitimate business trip expenses

Posted by on Mar 30, 2015 in Corporate Travel | 0 comments

Our team of corporate travel solution experts is here to help you understand which of your business trip expenses are legitimate and can be claimed on your expense report. Many people have to travel for their jobs and when it comes to filing expenses there may be some confusion around which expenses can be claimed and which cannot. So which business trip expenses are legitimate? Travel expenses. Airfare, car hire, taxi cabs to and from a business destination and parking/car park fees all fall under travel expenses and can be claimed as business expenses. Meals while travelling for business are generally claimable, but be sure to check with your manager and find out if there is a budget. You may be allotted a certain amount of money to spend on food each day, so be mindful of the budget and don’t overspend. Accommodation. Whether you stay at a hotel, a bed and breakfast, or some other type of accommodation, the cost of your stay is a legitimate business trip expense. Many companies have travel departments which make the accommodation arrangements for you. Any expenses you incur that are directly related to your employer can generally be claimed as a business expense. For example, if you are on an international business trip and your work mobile breaks, you will most likely need to purchase a new one as soon as possible. Always check with your boss first to avoid having to pay out of your pocket unexpectedly. Partner with TraveluXion for expert travel expense management software and more. For more information about how corporate travel solutions from TraveluXion can make filing your business trip expenses a breeze, or if you have any questions, please do not hesitate to contact us today. Discover why so many companies partner with us for customised travel expense management, business expense management and more. We look forward to hearing from...

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