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How to Demystify Travel Expense Reporting

Posted by on Nov 16, 2015 in Travel & Expense Management Consultancy | 0 comments

If there is anything a corporate traveller or account manager hates, its expense reporting. Expense reports in most organisations are delayed, perhaps because they are despised. Many employees view them as a hassle they’d rather do without. However, they continue to become even more vital with the increasing need for corporate travel within organisations. Investing in travel expense management software can help demystify the entire process. How to reap the benefits of corporate travel software Automation. Corporate travel management services provide you with travel expense software that allows you to automate the entire process. Travel expense management software enables travellers to submit their expense reports from any device i.e. PC, tablet, laptop or mobile phone. They can report expenses as they are incurred making the expense reporting process easier and faster. Educate employees. In order to ensure your organisation truly benefits from the application of consulting services for travel technology, it is vital employees understand company policy and what would be considered hard or soft violations. Professional consulting services ensure that employees are provided with the information they need on a regular basis. Travel expense management consultants will answer any questions employees may have and ensure doubts have been clarified. This should be done on a regular basis. Discourage manual reporting. Ensure employees understand the reporting procedure and discourage data entry in any other form. Ensure the consulting services for travel procurement are the only means through which corporate travel bookings and expense reporting can be made within the organisation. By applying the simple steps outlined above, any organisation can reap the full benefits of travel and expense management services and software. Corporate travel management software can help your organisation improve the corporate travel procurement process and save a lot of money in the long run. For more information contact us...

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Implement Corporate Travel Policies and Achieve Compliance the Simple Way

Posted by on Nov 2, 2015 in Corporate Travel | 0 comments

Corporate travel is becoming an unavoidable expense. However, as the demand for services associated with corporate travel increases, so do the cost of these services. Corporate travel policies and guidelines are established to ensure that organisations save money when it comes to business travel. One of the best ways to ensure your employees are adhering to these policies and guidelines is by investing in corporate travel software. How consulting services for travel technology improve compliance Provides preferred suppliers. Corporate travel software allows travellers to compare supplier pricing and choose the best deals available. A corporate travel management company negotiates discounts from suppliers and limits business travellers to using the services of preferred suppliers to control costs associated with travel. Restricts booking channels. By implementing corporate travel software, employees are restricted to a single booking channel. This ensures they comply to travel policies and regulations that have been established by the company. Travel expense software ensures you can monitor, track and account for expenses. Restricted spending. Investing in travel expense management consultants ensures your organisation can restrict spending associated with corporate travel. Consulting services for travel procurement ensures employees are restricted to recommended or mandated fares or rates. Employees are restricted from making changes to their travel plans and how they can make these changes. Communicating and educating staff. In order to ensure compliance to travel policies and regulation, it is vital employees understand what is required of them. Professional consultancy services ensure your employees are trained on company policy and what it means to be compliant. Investing in travel expense management consultants will help you implement your corporate travel polices and achieve compliance more easily. Encouraging compliance to travel policies will result in big savings for your organisation in the long run. For more information contact us...

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Four things you need to do before your next business trip

Posted by on Jan 19, 2015 in Business Expense Management, Travel Spend Management | 0 comments

If you and your staff travel frequently for business, corporate travel software can make the entire process as seamless as possible. From booking your tickets to filing travel expenses and claiming business expenses, corporate travel software can be a great help. So what should you do to prepare for your next business trip? Implement corporate travel software and take advantage of all its features, such as real-time company budget information, fraud prevention, cost savings and more. Submit travel requests and expense requests online. One of the great things about travel expense management software is you don’t have to do any paperwork and wait a week for an answer. You can simply submit your travel booking requests and projected business expenses online and the procurement manager can respond to them in real time. Check if any travel alerts exist for the region to which you are travelling. This is especially important if you’re flying to a different country and most embassies contain updated travel information for visitors. Ensure your travel and business expenses are within the given budget. Corporate travel software gives you budget visibility and you can see if you are over or under the allotted amount. Get travel expense management, business expense management and more Corporate travel software allows you and your staff to easily manage business and travel expenses, request travel bookings and much more. It also helps you cut costs and reduce fraud. If you would like to know more about how TraveluXion’s corporate travel software can help your company’s business travel process operate more smoothly, or if you have any questions about travel expense management software, please do not hesitate to contact us today. We look forward to hearing from...

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Three signs your employees are abusing your travel budget – and how corporate travel software can assist you

Posted by on Jan 12, 2015 in Corporate Travel, Procurement Management Software | 0 comments

If you suspect your employees are abusing your travel budget, corporate travel software can help reign in fraudulent spending and keep your company’s expenses under control. For business which require staff to travel frequently, whether domestic or international, the travel expenses and business expenses can quickly add up, so it’s important to be vigilant and ensure no one is taking advantage of the system. Here are three signs your employees might be abusing your travel budget: Inflating certain expenses. If a taxi from the airport to the hotel usually costs R50, then why are some staff claiming it costs R100? Sometimes, employees will claim more than the actual value of the expense so they can be reimbursed for a greater amount. Know how much standard travel expenses cost and always demand receipts with expense reports. Overcharging their company credit card. While many employees only use their company credit card for appropriate expenses, some use it for inappropriate expenses in the hope no one will take the time to verify each purchase on the credit card statement. Many companies are bogged down with a lot of paperwork and simply sign off on credit card statements. Spending more than all the other staff members. If your employees regularly spend a particular amount while on the same business journey, you should be wary of anyone whose expenditure is greater than everyone else’s. That person could be claiming exaggerated expenses. Partner with us for world-class travel expense management software and more If you would like to know more about how TraveluXion’s corporate travel software can help your company’s business expense management process operate more smoothly, or if you have any questions about travel expense management, please do not hesitate to contact us today. We look forward to hearing from...

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Why over expenditure on corporate trips happens – and how a quality expense management process can assist you

Posted by on Nov 10, 2014 in Corporate Travel, Procurement Management Software | 0 comments

The expense management process doesn’t have to be tedious, time-consuming and frustrating anymore. With procurement software from TraveluXion your company can avoid over expenditure on corporate trips and get real-time budget updates to ensure you aren’t over-spending. Over expenditure happens frequently when you don’t plan ahead and the expenses pile up as the days go by with no real idea of how much money is being spent. For corporate travel solutions that allow you to input expected expenses ahead of time, TraveluXion has the software you need. With our business expense management software you can see all corporate travel expenses before the plane ticket is even purchased. You’ll see real-time cost updates and budget data, ensuring your staff aren’t overspending while travelling. Businesses operate under strict budgets and all corporate travel expenses should be approved before the travel happens. Where to find the best procurement software solution We are confident that our procurement technology will benefit your business. Our corporate travel software is user-friendly and gives your staff control of the travel and expenses processes from beginning to end, whilst allowing you to ensure they stay within budget. When the expense management process is efficient and comprehensive, you reduce the risk of repeated overspending.  For more information about how our procurement software makes the expense management process straightforward and easy to do, or if you have any questions, please do not hesitate to contact us today. Discover why so many businesses rely on our corporate travel software for business expense management, travel expense management and more. We look forward to hearing from...

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