Every company has to have rules and regulations in place to ensure that systems and procedures are always followed closely, clients are always satisfied and staff members are always behaving in a certain manner. Corporate travel solutions are a great way to ensure your staff members follow a certain protocol when it comes to applying for travel authorisation and of course the finances to cover such travel.
It has unfortunately been quite easy for medium and large companies to lose a great deal of revenue due to staff members being negligent with company travel allowances and funds. Now with the various corporate expense management products on the market, companies can safeguard themselves against this. A new product to hit the market, TraveluXion, is a combination of the best booking management features of Amadeus and functionality of Fraxion Spend Management.
How does TraveluXion achieve compliance?
TraveluXion is corporate expense management system that makes it possible to control and monitor every step and aspect of booking a business trip. Management and the financial department will be aware of the intention and proposed expense of the traveller at all times via the system email.
The following is to be expected in terms of compliance conveniences on offer:
- Expenditure – Staff members will be compliant with spending limitations as the system will generate a quotation to be presented to management. Such expenses are approved with full line of sight of available budgets for that particular cost centre. Only approved expenses will be paid for by the business which makes it easy to track exactly where business money is going.
- Duty of Care – Any special travel conditions that could lead to potential litigation from staff members in the future are noted and travellers need to acknowledge and confirm these before the booking process is finalised. This covers the need for certain travel documents, insurance and visas as well as any medical treatments that are required when travelling to certain areas. Injuries and other potential occurrences are also covered.
- Any changes to a pre-approved booking that impact on cost will automatically trigger a notification through to the relevant cost centre manager. So if destination changes or class changes, these changes are all tracked in the system.
In order to protect your business against excessive travel expenditure and to safeguard it against potential problems while staff members are away on business, TraveluXion, corporate expense management is the solution.