Every business needs to safeguard itself from potential over expenditure when it comes to travel expenses. Corporate expenses management can be quite a challenge for the average business. The ultimate success of a business will rest on its ability to manage its finances efficiently and whilst you might not want your staff members to have an unpleasant business trip, you also want to ensure the business is not spending more than necessary.
If you want to ensure your business is able to streamline corporate travel budgeting then perhaps it is time to think about investing in and incorporating a corporate expense management system into your business.
What to expect from a corporate expense management system and which one should you support?
TraveluXion, whilst fairly new in concept to the market, is certainly making waves in the corporate travel world. Derived from tried and tested technology being Amadeus and Fraxion, businesses are now able to have complete control over travel requests within the company and each and every expense and transaction relative to that particular trip can be traced and accounted for. This is a great convenience for financial departments in business which may have previously struggled to account for travel expenses.
This particular expense management solution is one that is exceptionally easy to use. A staff member who has to travel will need to log a request on the system, an alert is sent to management via email. Management can accept the request, but another approval process is carried out after the system has formulated a quotation on the travel request. Should financial departments and management agree the requested trip is viable for the business, the booking can go ahead.
A great feature of this system is that it will advise travellers of any special requirements such as travel documents, visas, medical requirements and so on. The booking can only be completed on acceptance of these requirements and notes and this further safeguards the business against future potential litigation.
In order to protect your business against excessive travel expenditure and to safeguard it against potential problems while staff members are away, TraveluXion, corporate expense management is the solution.