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The sharing economy and the impact it has on Business Travel

Posted by on Mar 28, 2017 in Corporate Travel | 0 comments

We all understand and realise the impact technology has had on travel in general, specifically in a leisure space. Naturally, individuals that travel on behalf of their company expect to enjoy the same ease when securing trips on behalf of their company. They challenge the traditional booking mechanisms currently in place to secure trips. This is a progressive mindset and the rationale cannot be questioned, however, the balance of allowing this “open-policy” approach is often the greatest challenge for corporations as they need to protect themselves from a host of issues that could arise, ranging from abuse, fraud, neglect and potentially litigation when it comes to Health and Safety of travellers, this just to name a few. TraveluXion understands this challenge all too well and has built solutions to cater for this. Enter the sharing economy with Accommodation provider AIRBNB leading the way, a business which is valued at USD10 billion, needless to say, is thriving and again challenging the traditions. It definitely faces legislative issues around tax avoidance and zoning in many cities, but for now, it is a serious game changer. A game changer in the car sharing industry is naturally UBER, one either loves them or loathes them, but this does not negate the fact that they have been a game changer and whilst their future or tenure is uncertain, they definitely are making an impact! It is not surprising then that Information Technology enjoys the highest impact of the sharing economy and here is where it becomes interesting in that Business Travel and Leisure Travel were in the past an industry serviced by the Service Industry, however, the most effective way to manage Business Travel now is through the Information Technology Industry. Many are skeptical of the impact of the sharing economy beyond Information Technology, but Forbes is quoted that revenue flow through the sharing economy is estimated at surpassing USD3.5 billion directly back into people’s wallets. I believe it would be wise then for all Corporations to seek Business Travel Solutions that drive savings and innovation from Technology Providers. TraveluXion is technology that is specifically geared towards managing the lifecycle of Business Travel Spend and embraces open policy as well managed spend. Email [email protected] to see how we can assist you in driving innovation and savings through this particular Economic climate! Shirley Le Roux – Concept Founder –...

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Reflections of 2016

Posted by on Dec 22, 2016 in Corporate Travel | 0 comments

I would like to take this opportunity to thank my team first and foremost for their unwavering loyalty and passion they display towards our brand and product. It is very evident that without you, our product and Brand would be none existent. I thank you for your tireless efforts and wish you a very blessed and well deserved break this festive season with your loved ones. I would then like to thank our customers who support and interact with us so positively on a daily basis. It is because of you, that we are who we are! We wish you a very blessed and peaceful festive season and thank you again for your loyalty and support.  Shirley Le Roux – General Manager,...

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Travel Policies in 2016 & Beyond

Posted by on Jun 7, 2016 in Corporate Travel | 0 comments

2016 and beyond will be the time that outdated and traditional Travel Policy and Procedures will be re-written to adapt to the ever growing tendencies that the Mobile Traveller has forced upon organisations. Travel Buyers will be challenged to re-think processes and procedures to ensure that Mobility is not halted whilst trying to mold this highly mobile generation into antiquated procedures. Top of mind for any Buyer or Finance official, should be the availability of budgetary information to ensure that costs are contained and that employees are safe and protected whilst travelling on company business. Airbnb, Uber and the plethora of online tools and services available to ensure costs and services are delivered instantly and at affordable prices, will challenge the old managed travel processes and rightly so! Innovations and solutions should not be sought from the traditional sources, services need to be separated from technology solutions if organisations want to see real value. – Shirley Le Roux MD...

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Duty of Care – The Problem Lies with the Policies Themselves.

Posted by on May 11, 2016 in Corporate Travel | 0 comments

There is a plethora of articles around Duty of Care, but for me the most fundamental statement is that of Tony Ridley – CEO of Intelligent Travel, as stated in his June 2014 report – “The Top 3 items overlooked in Corporate Travel Risk Assessment and Management policies are the policies themselves.” (Intelligent Travel, 2014) This may sound like a profound and slightly ambiguous statement, however, he goes on to state that the problem in the policies lie within the coverage being of a generic form. I completely agree with him in that the policy most often times assumes that the traveller and every journey they partake, are materially the same and as such can be addressed in one single policy. Policies do not segment and separate first time travellers, versus frequent travellers, neither does it specify for various ethnic groups, genders and perhaps travellers with special needs. Policies are drafted based on convenience, Tony goes on to state that if Policies were drafted viewing travelling employees as an individual asset, then policies would very well include variations. Looking into this in more detail most countries are categorised generally in a low, medium and high risk category, however, a first time traveller travelling to a low risk country could be at risk based on their naivety of travelling, equally so, a frequent traveller to a high risk country could be less at risk based on their savvy with regards to business travel. The feeling then is that companies should rather spend more time apportioning risk and support to those more at risk, by profiling the travellers better, offering training and mostly ensuring adequate support is at hand in the event of an emergency. After all, it is the company’s Duty of Care towards their employees, to ensure that every precaution has been taken to ensure their safety. – Shirley Le Roux MD...

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Corporate Travellers Are Going Rogue

Posted by on Apr 13, 2016 in Corporate Travel | 0 comments

Studies show, more and more corporate travellers are going rogue… Several major value-adds can be found in managed travel solutions: negotiated rates, duty of care, customer service, policy enforcement and data aggregation. Still, many companies are finding a more “open” approach to be more cost-effective and far more user-friendly. How can you tell if your company is ready to adopt ‘unmanaged’ or ‘open booking’ policies? Business travel can be incredibly expensive. That said, when given the right tools, employees can be recruited as partners in cost savings that results in enormous savings for your company. If your employees care about the bottom line and tend to spend responsibly, then implementing an ‘open booking’ policy should be right in line with existing culture. Do your employees already book the cheapest deal they can find? If your employees tend not to have complicated itineraries with multiple legs and lots of last minute cancellations and changes, then an ‘open booking’ model makes sense. For sophisticated itineraries requiring high levels of co-ordination, travel agents can serve a helpful purpose. Most companies with managed travel programs struggle with non-compliance, because employees prefer the open market and know they can find cheaper deals on their own, and they are right. Let’s face it, most business travellers appreciate freedom, flexibility and choice. Most importantly, they appreciate not having someone or something tell them what to book, where to book, and when to book. Most internal travel policies create friction, so minimising policy is key for an effective modern travel management solution. TraveluXion can assist with capturing and managing all of your receipts in one system making expense management effortless. Analytical data is available and is updated in real time with total spend and related savings. We also track employee behaviour so you can see who is keeping within budget and who...

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What is travel risk management?

Posted by on Dec 21, 2015 in Corporate Travel, Travel Spend Management | 0 comments

To people outside of the world of corporate travel, risk management can bring to mind extreme images of earthquakes, tsunamis, riots and bombings. While this does form part of travel risk management, the more conventional understanding of the term is about the risks a company faces when their employees travel. A corporate conducting business in other areas of their own country, or internationally, has to ensure they think of every risk possible, both to the employee doing the travelling and the company itself, in terms of liability and reputation. When looking at the safety and security of the traveller, one has to consider the destination, is it in any kind of political turmoil with potential terrorist activity, including kidnappings or hostage situations? Does the destination have any current health risks, such as an outbreak of Ebola, malaria, yellow fever? Are inoculations needed prior to travel? When it comes to a company’s reputation, it’s important for the employee to know they are the face of the company when travelling, so they have to conduct themselves accordingly. Misuse of travel expenses or illegal activities conducted will damage a company’s reputation considerably. There are many other risks, such as the loss of company equipment or information, or the employees’ personal effects. Legal risks are another aspect to be taken into consideration – failure to comply with tax or immigration requirements and attempts to bribe officials are just the tip of iceberg. There are four elements to be used when planning your corporate travel risk policy: Assign management responsibility: travel risk management involves a team effort from every department, including HR, security and medical. Aspects unavailable internally should be outsourced, such as specialist travel security providers, medical assistance or travel management companies. Determine the types of risks: create a list specific to your organisation. Assess the risk exposure: identify how effectively your organisation will be able to manage risks – this may involve a specialist advisor. Mitigate or manage: the means to managing and mitigating travel risks include education, tools, reporting and third-party services. TraveluXion offers professional consultancy services for travel procurement With years of experience, the team at TraveluXion can help you formulate your corporate risk management policy. They have specially designed travel expense management software which provides organisations with an easy-to-use travel spend management tool which will transform the way your company organises travel arrangements. Contact them today to see how they can assist your company...

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