Get in touch... 011 548 7358
or email us: [email protected]

How to eliminate wasteful expenditure with travel expense management solutions

Posted by on Jul 28, 2014 in Travel Spend Management | 0 comments

In the corporate world, wasteful travel expenditure can cause a business to suffer losses or expose the company to unnecessary financial risk. Unfortunately not all employees will seek the best travel costs or curb spending company money when on a trip and it is therefore up to you to ensure you have a travel expense management solution in place to safeguard your business’ financial future. Those who wish to eliminate wasteful expenditure with travel expense management solutions need only to make use of TraveluXion, which is a user friendly software package designed to help corporate companies to cut back on costs while still benefiting from business travel. The only way to eliminate wasteful spending is to monitor and manage the travel plans of the business more carefully, and often this can be tricky if you don’t have software or an advanced system in place to help. What does the corporate travel expense management system, TraveluXion, offer? TraveluXion is not a travel agency booking system although it does handle your booking from start to finish presenting the ideal corporate travel solution. It is designed to assist the process of booking a company paid trip by means of requesting authorisation from management as well as financial heads. The system tracks the entire process including the authorisation from management, duty of travel regulations, quotations presented and final bookings. Absolutely everything is recorded in an effective audit trail, even if changes are made to the booking after the fact. Financial departments are able to better track corporate travel spending patterns too, which can be greatly beneficial to the business. How does this curb spending? Your staff members will have their trip presented to management and those expenses will be covered. The fact that duty of travel regulations are covered, also means there is no potential litigation risks faced by the company should something go wrong during the time of travel. There is no denying the fact that TraveluXion has covered all of its...

Read More

Effectively map corporate travel spending patterns with cutting-edge software solutions

Posted by on Jul 21, 2014 in Corporate Travel | 0 comments

Corporate travel spending patterns are often a topic of concern for business owners when trying to keep costs down and profits growing. All business expenses can be accounted for with modern accounting and bookkeeping systems, but when it comes to travel, often some of the expenses are overlooked as it is hard to track exactly what lump sums and booking fees are spent where, particularly when considering across border transaction across various travel agents. While the demand for better travel management systems has been around for years amongst corporate companies, leading travel management software companies, Amadeus and Fraxion have collaborated to create a complete travel expense management solution called TraveluXion. This cutting edge software makes it possible to track travel spending patterns within the company which makes it further possible to curb unnecessary expenditure and ensure trips that are not a necessity are not authorised. How does TraveluXion track travel costs? The system requires a “travel request” to be submitted when a staff member would like to travel. The intended trip details and reasons for travel will be included in this request. Once management has received notification via email of the request, they can approve or deny the initial request within the application. The system can then provide a quotation on the costs involved that are requested from the company. Management and financial departments can then advise if it is approved or not. Only these expenses will be covered. Details of each payment will be recorded for future reference. Any changes made to bookings will also be handled through the system and recorded. By managing everything through the TraveluXion system each and every expense can be accounted for which makes it easier for the financial department to track costs and see where the company revenue is actually going. If you want to eliminate extra travel expenses and curb on unnecessary expenditure, TraveluXion is the business travel expense management solution for...

Read More

Why travel expense management solutions are important

Posted by on Jul 14, 2014 in Travel Spend Management | 0 comments

In order for a company to remain profitable and for it to grow, it needs to ensure it is not spending more than it is making, especially when it comes to travel expenses. Travel expense management solutions can assist with this if you have staff members that need to travel nationally and internationally. It also needs to ensure that when it is spending, it is utilising the best possible rates and not spending more than is absolutely necessary. A company that knows how to curb on expenses is one that can rapidly expand. Many companies find it hard to keep track of their travel expenses. When a trip is planned, often too much is spent and the company suffers a loss. Many companies are starting to incorporate travel expense management software such as TraveluXion to curb expenses and ensure unnecessary trips aren’t authorised. Features of industry-leading travel expense management solutions TraveluXion is fast becoming an industry leader when it comes to corporate travel expense management solutions. You can expect the following features to be on offer: Decreases your exposure to risk, fraud and litigation Access to exclusive travel product offers Provision of all pre-trip information including visa alerts, and destination information. Includes concept of duty of care into the approval process. Must have approval from respective management for authorisation of payment for the trip. Expenditure is curbed as full line of sight is available pre-and post travel. All bookings are professionally and efficiently handled, no matter how they are booked. Quotations and actual trip costs are reflected . These are just a few of the reasons why you should incorporate travel expense management solutions offered by the TraveluXion system into your business. Curb on expenses, safeguard your business and change the way corporate travel is approached by your company and staff...

Read More

Why duty of care corporate travel solutions are a priority

Posted by on Jul 7, 2014 in Corporate Travel | 0 comments

Companies that have branches nationally and internationally are often at risk when their employees are not fully compliant with their various duty of care regulations and rules that are in place. Duty of care travel solutions are systems and procedures which fully prepare a travelling staff member for potential situations. For instance, an employee travelling to an area where political unrest is a threat will need to be informed of such in writing and the company will need to able to prove that sufficient care and advise was given should an incident occur.. Duty of care corporate travel solutions cover many concerns around the destination of the employee travelling on company business. The company’s policy can cover potential high security threats and natural disasters and a great deal more. Why is it important to have a corporate travel duty of care solution in place, and more importantly why is it important to have an effective audit trail in the event of litigation? Companies that don’t have such a system may be faced with litigation after the fact. What can TraveluXion offer in terms of duty of care travel solutions? TraveluXion is a user-friendly travel expense management software application that helps businesses to stay on top of travel expenditure. It also helps management and financial departments to decide if a requested trip is to be authorised or not. In order for a trip to be paid for by the company, it must be viable and beneficial to the business. In addition to this, in terms of duty of care for corporate travel, the system when making a travel booking for an employee (who will need to action the request and booking personally) will ensure that any requirements in terms of medical treatments, visas, passports, documentation and special requirements are noted and that the staff member has to indicate that they have read the information and understand it and accept the notice This is then stored in an audit trail and ensures that management is aware of potential risks faced by the company in the event of certain events occuring whilst employees are travelling. The application also features a dynamic world map that highlights where your employees are at the click of a mouse.  Regardless of whether they booked in or out of policy, our application will track them. In order to protect your business against excessive travel expenditure and to safeguard it against potential problems should something go awry while staff members are away, TraveluXion, travel expense management software is the...

Read More